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September 9-11, 2008: ECCC Fall Meeting Minutes

Download accompanying slideshow in PowerPoint format [72.4MB PPT] or in PDF format [18.5MB]

September 15, 2008

Minutes of Fall Meeting---Phoenix, Arizona September 11, 2008

Appreciation to Jeff Pasternak of Intel is extended for excellent accommodations during the 3 days of meetings held at the Chandler, Arizona facility.

Attendance: Jeff Pasternak-Intel (Host), Bryan Brady, Tom Slawik (Intel), Wynn Bowman, Richard Li, (UL), Kris Sateesh, Indra Desai, Ed Konevall (guest), Bill Scofield, John Fink, Dave Humphrey, Stan Salot, Joe Chapman, Lloyd Condra, Chuck Packard, Richard Bernier (TUV RH), Michel Raby (Intertek), Al Engler (DNV), Dr. David Chu (CIT- Taiwan), Dr. Jong-Hong Jiang (CIT-Taiwan), Harvey Berman, Jack Isken, Ed Mikoski.
14 board members present. 24 total.

Lloyd Condra opened our meeting and introductions were made around the table.

Joe then called for a moment of silence in remembrance of the events of 9-11-2001. Following this time Joe presented on behalf of the ECCC a plaque to Jack Isken, ECCC and IECQ founder and a voice of wisdom and authority for more than a quarter of a century.

Joe then covered with Lloyd the “Antitrust Reminder”.

Next Joe reported to Lloyd that a ‘quorum’ of our members was present and business could be conducted accordingly.

Joe noted that at the Baltimore spring meeting minutes had been sent to all within the past few days and that, having not received any comments from the prior mailing immediately following that meeting nor any from the current mailing, he recommended the minutes be accepted. A second was noted and the board unanimously accepted the minutes.

Joe then covered the financial status of ECCC as of August 29, 2008 reporting on increasing growth of the IECQ HSPM program resulting in increased revenue and likewise deferred revenue for subsequent years’ growth as well. The end of year (EOY) ramp up in HSPM certifications appears to be underway and we anticipate achieving our 2008 financial budget as approved in the March meeting. Joe reported that a draft 2009 budget would be prepared, in conjunction with the finance committee and sent to the board prior to EOY 2008.

Stan then presented a detailed President’s update covering the following:

Taitronics Trade Show in Taipei, Taiwan October 7-11, 2008: The US NAI is a major participant in this show, with keynote speakers and two days of workshops being presented by invited special guests. The details are in Stan’s presentation on the ECCC website.

CTECCC Operations Transition: Stan reported that over next 2 years the CTECCC operations will progress from the ‘project based’ annual program sponsored by the Industrial Development Bureau of Taiwan’s Ministry of Economic Affairs (MOEA) to some form of a ‘privatized’ operation. ECCC will be working with Mr. Joseph Cheung – TEEMA and with Joe Lee to optimize this transition and will keep the ECCC advised as to progress.

ECCC Documentation Update: Stan then reported on progress made with our ECCC Documentation and updating of same on the servers in Oregon. Christina demonstrated some of the capability while tapping into the IMS. All board members were requested to begin accessing the information as needed and to familiarize themselves with the ease of doing so. Christina is available to assist if needed.

Marketing Update: Stan next reported on a number of new contacts and the potential for future business relationships with them. Among these are RILA-the Retail Industry Leaders Association, CPSC (Consumer Products Safety Commission), the SHAW Group, and US BICSI. Ed Mikoski also contributed several comments on related contacts and pointed out opportunities for collaboration with some of these clients. Stan is making presentations in the next 2-3 weeks at some of these organizations’ meetings, and this should lead to further work with them. Virtually all of these contacts are in ‘consumer’ oriented arenas and, as such, our IECQ HSPM program should see domestic growth in the future as these relationships begin to take root.

Advertising: Stan also covered some specific planned advertising efforts with the Quality Digest periodical over the next year. In addition, consideration is being given to placing an ad in the Wall Street Journal at an appropriate time and providing the funds are available. The belief is that the US companies are beginning now to awaken to the need for proper attention to the Hazardous Substance programs across the world, and as such many will view our capability as something they can utilize in their own companies.

Succession Planning: Good discussion was held on the need to increase our efforts on bringing ‘new blood’ into the board. The decision to ramp our membership up to the maximum currently allowed by our bylaws of 27 was unanimously agreed as appropriate; Harvey Berman - Membership Chairman - was tasked to draft a “Policy” regarding succession planning, and Joe agreed to assist Harvey on this over the next few weeks. All board members were asked to provide input as to specific candidates for consideration to become members of ECCC to Harvey.

New IECQ Certification Programs-Development: Stan noted that the next two programs we are working will be ITL + HSPM, and IECQ HSPM QA (EuP)…reduction of power. All training will also be reviewed and eventually get standardized and consistent across the wo

Note: all of Stan’s material is on the website under the ECCC meeting banner.

Christina Clark then provide reports on our website upgrades, the current status of IECQ HSPM certifications noting that approximately 75% of the entire 1228 certificates showing on the IECQ website as of 9/11/2008 are covered by the 939 from our ECCC sponsored CBs. Christina then covered the planned 2010 IECQ Management Committee and related meetings proposal since the ECCC will be hosting these meetings at the Skamania Lodge outside of Portland, Oregon. Dates for that meeting are April 10-15, 2010. Sponsorships will be sought to assist in covering some of the related costs of memorabilia, tee shirts, caps, etc.

Note: the 74th IEC General Meeting will be held later in 2010 in Seattle, Washington from October 6-October 15, 2010. ECCC will move our fall 2010 meeting from September to tie into this meeting such that ECCC members can participate in some of the GM activities.

Membership:

Harvey Berman then presented the class of 2011 and requested a formal vote of acceptance to accept this class of board members which had been nominated in Baltimore in the spring. Chuck Packard seconded the motion and the board voted unanimously to accept the slate of members as follows:

Stan Salot
Jack Isken
Ralph Justus
Bryan Brady
Andy Perry
Ed Mikoski
Chris Morrell

Note: a call for the CBs to provide names of individuals from their client base for consideration as board members was issued. Also the board was encouraged to seek alternates to insure adequate attendance at all meetings.

Acknowledgment of the appointment of Wynn Bowman to the IECQ Marketing committee was noted.

China Institute of Technology-CIT: Dr. Jong-Hong Jiang, PHD and Dr. David Chu, PHD, both professors from the CIT, brought a presentation outlining the capabilities of CIT in the field of aerospace and avionics. Both CAA and JAA certifications are granted based on training and education accomplished at the CIT. It is their desire to enter into some form of an agreement whereby the CIT can begin a program destined to result in CIT creating a COE-Center of Excellence for appropriate training and education including formal ECMP training. They would like to accomplish this and be recognized as the COE for such training across all of Southeast Asia.

Action: Stan to write appropriate letter requesting a formal meeting with Dr. Chu and others to address this potential collaborative arrangement. The meeting would be requested to take place during the week of October 7-11 while we are in Taipei.

Consumer Users Advisory Group:

Wynn Bowman reported on this session indicating progress has been made on the HSPM Handbook, collaboration on the Marketing and Advertising plan is ongoing, and “branding” of ECCC, IECQ, and HSPM must be accomplished for our efforts to gain footing in the U.S. Discussion regarding needed revision of the IECQ HSPM QC 080000 document resulted in the suggestion that the US NAI/CBs should make appropriate revisions to the EIA 954 document and forward these to WG5 of the IECQ for inclusion in the international version.

Action: Chris Morrell to follow up on the above course of action.

The ECCC meeting was temporarily suspended such that the ECCC board meeting could be called to order to conclude a single item of business.

Lloyd recommended on behalf of the officers that Stan Salot and Joe Chapman should continue in their respective roles as President and Secretary/Treasurer of the ECCC for the year 2009. Kris Sateesh seconded this motion and it was passed unanimously by the board.

Lloyd then closed the ECCC board meeting and returned to ECCC meeting and reopened same.

CBs Report:

Al Engler discussed a number of issues raised in the CBs meeting:

Mandatory meetings required and insufficient notice times to adequately schedule and prepare…

Inadequate feedback from various meetings…

Lack of uniformity by CBs in responding to ‘requests’ for meetings and/or information….

Need for ‘all CBs’ to send representative to the ‘required meetings’…

Request for at a minimum a CB representative to be designated to attend CABC meeting annually…

Note was make of the remaining CB surveillance assessments that will occur between now and EOY 2008 in SE Asia.

Action: Stan/Joe to respond on each of the above and increase communication accordingly.

USNC Update:

Discussion on ‘joining’ the USNC took place. One TMC opening as available in May and if still available ECCC will seek to negotiate a ‘

New Business:

Jack Isken brought a question/concern to the board regarding our need to determine the position of the pending CAB Chairman elect (Mr. Kayija) from Japan. The issue here was to determine this gentleman’s view of the IECQ Conformity Assessment activities and ECCC is not aware of his opinion.

Action: Stan to provide a letter to Jim Matthews -USNC Chairman - expressing a desire to have a one-on-one meeting with the Japanese Chairman elect ( Mr. Kajiya) to seek his agreement to support the US NAI – ECCC in our activities in support of Conformity Assessment.

Note: Jack has suggested since our meeting a formal request inviting Mr. Kayija to come to Taitronics where Dave Smith, Chris, Agius, and officers from the ECCC will all be present and a face to face meeting could be held.

All of the subjects reported on above are covered by presentations shown in the meeting, and these can be found on the ECCC website.

Respectfully submitted,

Joe V. Chapman